Job Summary:

Sycamore Mission Critical is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative team as a Project/Operations Assistant for the opportunity to build a strong and thriving career.

Position Responsibilities

• Assist Project Managers in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.

• Support marketing related efforts (i.e. RFQ/RFPs, etc.)

• Schedule client meetings and record meeting minutes for review by Project Manager.

• In conjunction with Project Manager, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision.

• Maintain records of certificates of insurance, internally and externally.

• Maintain and update project data (in various mediums including hard copy project files, network drives etc.)

• Organize and implement administrative projects independently in accordance with deadlines.

• Coordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.

Minimum Qualifications

• Bachelor’s degree desirable.

• Prior experience in Architecture, Engineering or Construction is highly desirable.

• Strong proofreading skills.

• Exceptional written and communication skills.

• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.

• Prior financial, accounting or bookkeeping experience is highly desirable.

• Strong command of Microsoft Office 365 programs, especially Word and Excel and Powerpoint is mandatory.

Our Benefits:

Health and Wellness: Medical, dental, vision, disability, and life & accident insurance

Savings: 401K matching

Work/Life Balance: Hybrid/Flexible schedules, paid family leave, and paid vacation

Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $55,000.00 – $75,000.00.